When you are working in a fast paced environment it is always important for you to take the time to set up meetings now and again. Meetings can be helpful for anyone working on a project together and it can aid in making important decisions for the company. If you are looking to make the most of your time in a meeting this year, here are some of our top tips for you.
Book a room
The most easy way to ensure that you get your meeting for a specific day and time and that everyone shows up is to use a room booking system to book a room for your meeting. A lot of the time if you only say verbally that you want a meeting, your colleagues may forget and you might end up sitting in the room all alone. However when you send out a booking request and send this on, they will have it in their diaries and will come along.
Send an email in advance
One of the most annoying things in a meeting is when no one knows what the meeting is about and you have to spend the first 10 minutes explaining what you need and what you want to talk about. It is always a better idea for you to write out and email which briefly covers what you want to chat about, and this way when people come into the room they will be ready to start discussing the issue or project.
It is crucial that you make notes and ask everyone else to make notes before and during a meeting. Once you send out your email you should ask everyone to write down any points they would like to add and things they want to discuss, and during the meeting you can all do this and everyone can take notes to make sure that they are getting everything that they should.
A great way to avoid those long, time wasting meetings with your colleagues is to find a place where you have to stand up rather than sit down. Standing up for a meeting is much less comfortable than sitting down and this will make people want to get to the point much quicker so that they can leave. It will ensure that people don’t take up all of your time with mindless rubbish.
Book another ‘meeting’ directly after
A genius way to speed up a meeting you know will otherwise over run is to book the room afterwards for a pretend meeting. This will mean that you can rush everyone along in the room a little and when they leave, you can enjoy 10 minutes of peace before you go and get back to work. It will ensure that people don’t start chatting about their day or the weather right away and you will be able to make sure that you can have some time to process what has been said in the meeting before you head back to work.