Every credible business understands the importance of strong productivity in the office. Improving productivity can often be very difficult though. There are so many different factors that can have an impact on productivity levels, and they all have to be factored into the equation. There are some key things that you should do, as well as some things that you shouldn’t, when trying to improve productivity. The advice outlined below should be applied to everyone who works in your office.
Prepare for the Day Ahead
Preparing for the next day is a good way to save some time in the office. This can be done the evening before, or even during the commute to work if possible. For the higher ranking people in the business, this can make a really big difference. Having a plan in place that you can start following immediately when you reach your desk can be a big help. You can then hit the ground running and make sure that no time is wasted in the office. The managers who have the largest workload should definitely think about doing this. For ordinary office employees, it might not be necessary, but it could still help if they’re productivity levels are low.
Question the Value of Each Action
Every little thing you do in the office during the working day takes up time. And if you want to improve productivity levels in the office, you need to make sure these actions are worthwhile. If they are not serving any real purpose that advances the business, then they could be wasteful. Getting into the habit of questioning the value of each and every action can have a big impact. Everyone is guilty of doing things that are not very productive during the day. If those kinds of habits can be reduced as much as possible, then productivity levels should start to rise steadily. That’s what really matters, so encourage this kind of activity.
Offer Employee Assistance
Sometimes, the reason for bad productivity levels is down to the fact that employees are not being given the right support. Companies like Health Assured offer employee assistance programmes that might help with this. Allowing your employees access to different kinds of support can give productivity a boost. This support can relate to anything from their general well-being to health support. People will feel more secure and supported in their jobs, and that can only be a good thing for everyone. It will become much easier for problems to be solved quickly, so less time will be wasted on trying to battle difficulties. It’s something that many business owners are now considering, so maybe you should too.
Battling distractions can be one of the most challenging aspects of running a modern office. When your entire workforce is hooked up to the internet all day along, the distractions are limitless. They could be tempted to check social media or simply browse the internet. And when people do things like that, the minutes can fly by. Before they know it, an hour has gone by, and very little work has been done. So, you should try to remove as many of these distractions as possible. But how can you actually do that? If the problem is particularly bad for your business, you could filter which websites can be accessed during working hours.
Leave Employees Chained to Their Desks
Being inactive all day is not a good thing for employees or their productivity levels. When they are left chained to their desk all day, they often become easily bored. Standing up and moving around every so often helps blood flow to the brain. And it gives their eyes and brain a break from staring at a computer screen. So, this means that when they come back from their active break, they will be refreshed and ready to do their best work. So, encourage people to take breaks during the day and make sure that people are active during this time too. Some businesses have even introduced the option of standing desks.
Hold So Many Meetings
Meetings can be important. There are occasions in which they can distract from other important work though. If a meeting is doing nothing other than stopping people from doing work, then it might be a negative thing. So, instead of holding regular office meetings, decide whether to hold them on a case to case basis. That way, you will ensure that meetings are only being held when they are really necessary. On occasions when people don’t need to be in a meeting, they can get on with doing the work that is important. This should cause productivity levels to rise.
There are many myths floating around in the business world. One of them relates to multitasking and the effect it can have on a general work environment. People often assume that by multitasking, they can get more work done in a limited amount of time. But this is rarely ever the case. In fact, many people find that they do much less work. When people multitask, they tend to do multiple tasks badly, rather than doing one thing at a time properly. It has an impact on the quality of the work being done, and sometimes it doesn’t even save any time.
Spend the Day Being Reactive
When you are reacting to other people and events that happen in the office, then you are put on the back foot. Ideally, you want your office to be a place that is proactive rather than reactive. This means that you are pushing forward with what you consider important. This is much better than getting bogged down by phone calls and emails that are coming from outside the business. Sometimes, this means making very hard decisions with regards to your time. You will have to say no to people who are asking for slices of your time. You can still get back to them later, but it’s never good to be hostage to other people’s demands.